Mobile car wash · Canada
Lavage Mécanique
From a booking website to the company’s complete operating system.
Workfluz role
Complete business management system: operations, calendar, bookings, invoicing, employees, accounting and finance. Landing page, full integration and staff training.
Lavage Mécanique runs a mobile car wash service in Canada. Workfluz built its complete business management system —operations, calendar, bookings, invoicing, employees, accounting and finance— along with the acquisition landing page, the integration of every piece and staff training.
- ERP
- Bookings
- Invoicing
Context
A mobile car wash service looks simple from the outside: the customer books and the team shows up. Inside, every appointment means coordinating travel, assigning staff, confirming attendance, charging and recording the operation.
The business had a web presence, but everything after the booking depended on manual coordination across channels that didn’t talk to each other. Every booking triggered a chain of manual tasks.
Constraints
- 01
Field operations: the team works on the move and the system had to support that mobility, including geolocation of services.
- 02
Real-world data: each service is tied to a vehicle identified by VIN and to OTP verification, not just a name and a phone number.
- 03
Non-technical staff: the team had to run the system daily without intermediaries, which required training and a clear interface.
- 04
A single source of data: the acquisition landing and the operation had to share the same information, with no duplicate records.
Solution
Instead of adding more tools, we designed the business as one system: a booking from the landing page becomes a calendar appointment, an assigned job, an invoice and an accounting record — without anyone re-typing the information.
The project included the acquisition landing page, the complete management system, the integration of every piece and training for the staff who run it every day.
Architecture
- Landing and acquisition
- Customer entry point, connected directly to the booking system.
- Bookings and calendar
- Service scheduling with an operational calendar that organizes the team’s day.
- Field operations
- Service geolocation, vehicle identification by VIN and OTP verification at every appointment.
- Invoicing
- Every completed service generates its invoice inside the same system.
- Accounting and finance
- Financial record of the operation for full business visibility.
- Employee management
- Staff administration and assignment to jobs.
- Training
- Staff training to run the system autonomously.
Outcome
Daily operations run on one system: from booking to invoice with no duplicate data and no manual work in between.
Staff were trained and run the platform autonomously.
Available evidence is the real production system: landing page, calendar and management interfaces.
Evolution
The system is now the operational base of the business: new capabilities are added on the same architecture, without rebuilding what already works.
Evidence
Does your operation depend on coordinating appointments, people and payments by hand?
Tell us how your business runs today and let’s look at the system it needs.